EUMAS-2009: Call for bids

[Thomas Ågotnes]

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               ***     CALL FOR BIDS TO HOST     ***
               ***          EUMAS-2009           ***
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BACKGROUND
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After Oxford, Barcelona, Brussels, Lisbon, Hammamet, and Bath,
EUMAS is looking for a seventh host. The previous events attracted on
average about 100 participants over 2 days, shortly before Christmas.
We expect EUMAS'09 to be of similar size, timing, and to retain the
informal nature of the EUMAS workshop series.

See http://www.eumas.org/ for details.

The proposers are expected to suggest the local organization committee
(local chair, and possibly finance and sponsorship chairs) while
the general chair and the programme chair will be selected by the
EUMAS Advisory Board.


BIDDING PROCEDURE
-----------------
While there is no set format for proposals, potential applicants
should address the following aspects:

  1. Organisational structure.
     - who is/are the proposed local organiser(s)?
     - what experience do the above have in organising similar events?

  2. Workshop venue.
     - where do you propose for the workshop to take place?
     - what facilities are available at this site?
     - what previous events have taken place at the site?
     - what are the attractive features of this venue?
     - how accessible is the venue?
     - what are the options for accommodation near the venue?

  3. Organisational timetable.
     - what suggested timetable do the organisers have for publicity,
       submissions, reviews and acceptance (subject to discussion)?
     - are there any invited speakers proposed already?
     - are there additional, co-located, events?

  4. Funding.
     - what is the outline budget for the event?
     - what are the expected costs for participants?
     - are there any potential sponsors and support organisations?

Proposers are expected to have received prior approval from their
respective organisations to host the event.

Proposals should be submitted by email to the chair of the EUMAS
Advisory Board (chair at eumas.org) before  *** October 30, 2008 *** .
The Advisory Board hopes to make a decision before or during EUMAS'08.


For further question or inquiries, send an email to chair at eumas.org.